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Travel and Working Away Overview

University guidance states that anyone who is working away from their usual location in Cambridge must undertake a risk assessment, which demonstrates that the necessary checks have been made and that appropriate safety arrangements are in place.

Working away from Cambridge means, in this context, “any activity undertaken in connection with the business of the University in locations other than those which are the usual domain of the work”.

 As a minimum standard you should:

• do a risk assessment or check that there is an existing valid one

• revise the risk assessment if necessary

• check out insurance arrangements

• make sure emergency arrangements are in place

The risk assessment required for routine types of work, such as attending other universities or conferences, can be generic and simple. You can create and submit a Low Risk Travel Risk Assessment Form here.

For longer term working away or for higher risk activities (e.g. staying in remote areas, visiting developing countries, using laboratory  facilities etc.) you should complete your own risk assessment using the Standard Risk Assessment Form and send this to the Safety Office ( for review prior to obtaining any authorising signatures.

Please note that University Travel Insurance cover, if required, must be applied for separately prior to travel.

Travel and Working Away Flow Chart 3.4.18

Further Information and Guidance

Further University guidance can be obtained as follows:

Working Away from Cambridge

Guidance for the Safe Conduct of Fieldwork and Work Away from the University

Travel at Work

Safety Office Contact Details



Inglis Building

Main Site

Trumpington Street

Cambridge CB2 1PZ


Laura Turner

Safety Coordinator

Tel: 01223 (7)61455


Gary Steele

Department Safety Officer

Tel: 01223 (3)32740


Matt Greenhalgh

Department Fire Officer

Tel: 01223 (3)32765